There are two reasons a newsletter is different from a regular email in the VoterVoice system. First, a newsletter is automatically archived to a page on your site. Second, articles / content items are entered individually in order to allow the headlines of those articles to appear in an index that links viewers to whatever article they wish. For information about creating newsletter templates, see this article.
Click below to see how to:
- choose a newsletter template
- add / manage section headings
- create / edit content
- customize the date and volume number
- style the content
To send a newsletter, go to Messaging > Manage Broadcasts and click "new broadcast." For the purpose of your message, choose the second option: "send a newsletter to my contacts." You will see a dropdown menu that allows you to choose from among your various newsletter templates.
Note that if you change the template of a saved newsletter, you will lose any content in that newsletter.
Click on "Section Headings Manager" at the top-right corner of the Create Newsletter page. This allows you to divide your newsletter into categories by criteria such as general topic, area of interest, or region of concern. Content items assigned to a given section always appear under that section, and the different sections appear in the order you set here.
Whether you want to add an article about community involvement in the main content area or calendar of events in the sidebar, all content is added by clicking into the dropwdown menu in the section you want and selecting the option to add an item.
When you click to add an item, you will see a pop-up with dropdown to select the section, a plain text field to enter the heading, and a rich text editor for the article content.
Section - You will only see this option if you have previously opted to include section headings in this newsletter template.
Heading - The heading appears at the top of the content item, and it is also added to an index of all content items that appears at the top of your newsletter. Readers can use this index as an interactive table of contents that links them directly to the content items they wish to read. Each item also ends with a link back to the top of the newsletter.
Content - This is where you enter the body of the content item. It is a full rich text editor, so you can format it in any way that you wish using the formatting controls in the toolbar. Do be cautious of pasting in pre-formatted text as that can cause problems in the readers' view.
By default, content items appear in the order in which they are created. If you need to reorder them, choose the "reorder content items" option from the choose action dropdown you used to add them.
If your newsletter includes automatic date or volume options (likely directly below the header image), you will see a third division of the Create Newsletter page called "Miscellaneous." This area allows you to enter the volume number / designation for this particular issue of your newsletter, and it also allows you to modify the listed date.
By default, the date will appear as the date the newsletter was sent, but you may want to show something like "April" or "Week of November 12th-18th" instead.
In the example below, the section title is displayed in purple, the individual item headings are displayed in blue, and the item content is displayed in the default style for text in the VoterVoice system.
You can change these styles for any issue, and you can even set the new styles as the default for all issues moving forward. To do this, click on the choose action dropdown and select "content styling." This will bring you to a pop-up with fields to enter CSS for the section headings, the article headings, and the article body.
If you are not sure what CSS to use, this page can point you in the right direction. If you do not know how to edit CSS, please email email@example.com; we will be happy to set the styles as you need them.